Integrating, Sharing Data and Workflow Automation

Devmatics can help you integrate your organizations's various systems to allow for better data sharing and automation. Saving time and resources.

The number of apps, services, platforms, etc. that we use increases every year. The amount of data we collect, process and analyze is expanding at an ever-increasing rate. It is very easy for an organization to get lost in a sea of its data and not be able to create the ocean of its creation. All organizations need to standardize, streamline, and integrate their ever-growing list of systems and related data sets. Integration provides an organization with 360-degree access into their operations and their data. It helps reduce errors, promotes efficiency, decreases manual efforts, and controls cost. Workflow automation allows for their systems to work autonomously according to programmed routines working even when your organization is closed for the day.

What Is Integration? The End Goal Is Workflow Automation, a Force Multiplier

Systems integration is the process of getting various applications, databases, platforms, and services inside a business to effectively speak the same language. It provides a standard format and structure for the various systems to interact and exchange data with each other. Standardization allows for process automation which in turn allows for work to occur with little to no human intervention. This allows the organization to expand and scale without having to directly add additional human capital.

Much like an aircraft carrier in a military strike group good integration and workflow automation is a force multiplier for an organization. It allows you to accomplish greater feats than without it. Computer code works 24-hours a day, seven days a week never gets sick and doesn’t observe holidays. It’s working even when your staff is at home and finished for the day. Our solutions will continue to work, processing orders, updating customer accounts, sending notifications, working with your vendors and much more. The operating cost of these solutions is negligible compared to a single hour of employee time. 

Devmatics Systems Integration

Examples of Common Opportunities for Systems Integration

Pushing an invoice from the accounting system to the customer management system so the salespeople can see the status.

Pull information from the inventory system to the website so customers can see current inventory levels.

Pushing orders from the website directly to the operations system for fulfillment.

Working directly with UPS, FedEx, etc. to automatically generate shipping labels when orders are ready to ship.

Automatically send your customers notifications about the status of their orders.

Employee onboarding paperwork (e.g. W4, W9, etc.) automatically shared with payroll, human resources, and IT departments.

What Does a Solution Like This Look Like?

A Devmatics integration project entails a holistic review of the organization’s system architecture. We take an inventory of the systems that are currently being used and their data. Each system is categorized by its function to the business, the importance of delivering on the organization’s objectives, where it is being used in the organization, and its flexibility for integration. This is information is used to design an integration plan which outlines the flow of information inside a business and how the systems will be interconnected. This will provide a framework on the future flow of data and how work will be conducted going forward. The client often uses this time to review existing workflows and capabilities, making updates to bring their business practices current.

Devmatics Systems Interration and Work Automation

A systems integration project ties together multiple, but not necessarily all systems in an organization. Throughout the planning process there we recommend performing a cost-benefit analysis per system to determine if the cost of development justifies the cost of bringing that system into an integration project. We specifically looking for workflows that need scalability to grow, high frequency, time-sensitive and can be transacted through a system. Workflows that are infrequent, highly manual, subject to significant change, etc. might be best suited to remain offline and in the hands of the client’s staff. We work with our clients to help make good decisions that balance performance and cost.

What Does This Cost? What is the Timeline?

Integration projects can vary widely in cost and timeline. The main drivers for integration projects are the number of systems involved, the complexity of the workflows, the capabilities of the systems being used. Before the commencement of any project, we determine a scope of work, timeline, and budget. We use these documents to guide our work so we can deliver a project on time and budget. Nobody likes surprises, we want our clients to know before getting started how long the project is going to take and what they can expect it to cost.

Piggy Bank

Clients can help control the cost of integration projects by being prepared and actively engaged throughout the process. The most successful project often has an internal champion inside the client’s organization which helps guide the project, clears internal roadblocks, assisting with quality control and getting consensus on direction from their team. While these seem like simple tasks they make a huge difference in the time requirements and can often save the company significant expense.

The design and nature of the client’s systems have a big impact on the cost and timeline. Newer platforms that support open data standards are often less expensive to work with than legacy systems with proprietary data formats. Businesses often have older platforms throughout their enterprise which cannot be easily replaced. While it can be complex working with these systems, it’s not game over. We have worked with systems that are 20+ years old and have been successful in including them in our client’s integration plan. Anything is possible with time, experience, and patience. We can work with you to include these systems in your technology plan going forward and help you replace them when the time comes.

Sounds Good? Let Devmatics Integrate Your Organization's Systems.

No project is too big or too small. We help organizations of all sizes develop automation.

Conquering your data and workflow can help improve efficiency, effectiveness, reduce cost and errors inside an organization. Workflow automation can help an organization scale without having to increase human capital costs or add additional capacity. It is force multiplier inside and organization and allows you to do more with less. It is a key that can allow your organization to grow and reach its full potential.


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